HR Tech Stack Audit: Find Overlap, Gaps and Unused Seats Before You Renew

You are paying for HR tools nobody uses, and two of them do the same job. This workbook lists every tool, counts the seats you pay for and do not use, and shows overlap and gaps so you decide before the contract auto-renews.

What you get

• Inventory: one row per tool with cost, seats, active seats, contract end, auto-renew, integration and data-export checks, and an action flag per row.
• Capability Map: 12 HR jobs by 8 tools, with overlap and gap flags.
• Vendor Scorecard: 8 weighted criteria for up to 4 tools.
• Summary and Renewals: total spend, unused-seat spend, a one-sentence read-out and a notice-by date for every contract.
• Example tab: a filled sample for a fictional dental practice.
• 5 page PDF guide: the 5 audit steps, keep, fix, resize, merge or drop rules, a 12 line vendor checklist, a 30 minute review agenda and two copy-paste emails.

How it works

1. List every HR tool, its cost, seats and renewal date.
2. Mark what each tool does on the Capability Map.
3. Read the Summary and apply the decision rules.

Requirements

Excel, Google Sheets or LibreOffice and a PDF reader. No macros, accounts or subscriptions.

What it is not

A planning template, not a vendor recommendation or a software service. Prices, seats and vendors in the example are fictional.

Digital products: no refunds once downloaded. A corrupted, incomplete or not-as-described file reported within 14 days of purchase is replaced or refunded in full. Refunds return to your original payment method within ten business days.

These are general HR tools, not legal advice. For a situation with legal stakes, talk with an employment attorney.