California Written Safety Program Kit: IIPP, Heat Illness and Workplace Violence Plan

You get a PDF of fill-in written plans and the forms behind them, plus an Excel tracker, for a California employer that needs its safety program on paper and in use.

Who it is for

Small and mid-size California employers with no safety manager.

HR leads and operations managers who own the paperwork.

Founders writing a first safety program.

What is inside

• 4 fill-in written plans: Injury and Illness Prevention Program, outdoor heat illness prevention plan, indoor heat illness prevention plan and workplace violence prevention plan
• 17 forms and logs: roster, hazard report, inspection checklist, hazard correction record, training sign-in, injury investigation, emergency action and fire prevention plan, records log, daily heat checklist, heat emergency card, indoor heat screen and measurement record, heat training outline, violent incident log, post-incident checklist, violence hazard inspection and training sign-in
• A coverage worksheet that shows which rules reach you, including who is exempt from the workplace violence plan rule
• Excel tracker with 10 sheets: coverage screen, hazard log, inspections, training, injury deadlines, violent incident log, indoor heat records, calendar and lists
• An annual review calendar and a deadlines table: 8 hour serious injury report, 5 day employer report, 15 day records requests
• Every legal point carries its Cal/OSHA or statute source and the date it was checked

What it is not

Not legal advice and not a substitute for a safety professional or an attorney. It does not cover construction, health care or other industry-specific standards, and it does not translate the plans into other languages. Cal/OSHA publishes free model programs and a free consultation service; this kit puts the plans, forms and calendar in one place.

About the author

By McKinley Malbrough III, J.D., MS-HRM. Founder of Urban Human Resources and Online Facilitation Skills. Certified WNBA player agent. Former certified NBA agent. McKinley holds a J.D. but is not a licensed attorney.

Important notice: this is educational material, not legal, tax or financial advice. Forms and plans are starting points to adapt to your workplace. Involve a licensed attorney or safety professional when a legal or safety question comes up. No outcome is promised. Created with AI assistance and reviewed by the author. Not affiliated with any organization named.

These are general HR tools, not legal advice. For a situation with legal stakes, talk with an employment attorney.