AI Decision Log for HR: What the Tool Did, What a Person Checked, Who Decided

If someone asks who approved an AI-assisted decision, you should be able to answer with a name and the evidence. This log gives you that in about two minutes per decision.

What you get

• Decision Log: 12 fields with dropdowns, 200 rows, and a flag on any row missing evidence or a named decision maker.
• AI Tool Inventory: every tool, its owner, the person who can pause it, and the next review date.
• Summary tab: counts of decisions, outputs you changed, tools with no pause owner and overdue reviews.
• Example tab: a filled sample for a fictional company.
• 5 page PDF guide: the rule “AI prepares. People decide.”, the 12 fields explained, a 5-step review checklist and how the log lines up with the NIST AI Risk Management Framework.

How it works

1. List your AI tools.
2. Name an owner and a pause person for each.
3. Log each AI-assisted decision.

Requirements

Excel or Google Sheets and a PDF reader. No macros.

What it is not

It is a template and reference, not legal advice. Prepared by McKinley Malbrough III, J.D., who is not a licensed attorney. It does not make any tool or decision lawful and is not a compliance claim. Rules on AI in employment differ by state and city. Check them with a licensed attorney.

Digital products: no refunds once downloaded. A corrupted, incomplete or not-as-described file reported within 14 days of purchase is replaced or refunded in full. Refunds return to your original payment method within ten business days.